Employment verification letter
Confirm that someone works for you with a clean, signed letter.
Opens a fillable version in your browser. Free, no account, nothing uploaded.
Fields in this form
- Date
- Employer name
- Employer address
- Employee name
- Job title
- Employment start date
- Employment status
- Additional details
- Authorized by (name and title)
- Signature
About the employment verification letter
An employment verification letter confirms that a person works or worked for an employer. It usually states the role, the dates of employment, and sometimes the status or hours.
This fillable template lets you complete the standard details on screen and download a tidy PDF on company letterhead style.
When you need it
- An employee is renting a home and the landlord asks for proof.
- A staff member is applying for a loan or visa.
- A former employee needs confirmation of past work.
Frequently asked questions
What should an employment verification letter include?
The employer details, the employee name and job title, the dates of employment, and a signature from someone authorized to confirm it.
Should I include salary?
Only if the employee agrees and the request calls for it. Many letters confirm employment without stating pay.
Who should sign the letter?
Usually a manager, an HR representative, or someone else authorized to confirm employment details.