Record of Employment (ROE), Service Canada
The form that reports a work interruption for Employment Insurance.
Opens a fillable version in your browser. Free, no account, and free to download. This is a helper, not the official form.
About Record of Employment (ROE), Service Canada
The Record of Employment, or ROE, is the form employers use to report an interruption in a worker's earnings to Service Canada. It shows insurable hours and earnings and the reason the job ended or paused. Service Canada uses it to decide Employment Insurance claims.
An employer issues an ROE when an employee stops working, for example due to a layoff, a leave, a resignation, or a shortage of work. Most employers submit it electronically. This page is a general helper, not legal advice, so always use the current official process from Service Canada.
Who needs to complete it
- Employers when an employee has an interruption in earnings.
- Payroll staff issuing records after a layoff or leave.
- Workers who need an ROE to apply for Employment Insurance.
- Anyone confirming their insurable hours and earnings are reported correctly.
How to fill out Record of Employment (ROE), Service Canada
- 1Enter the employer name, payroll reference, and business number.
- 2Add the employee name, social insurance number, and address.
- 3Record the first day worked and the last day for which paid.
- 4Enter the final pay period end date.
- 5Report total insurable hours and insurable earnings for the required periods.
- 6Enter the reason for issuing the record using the correct code, such as shortage of work or leave.
- 7Add vacation pay, statutory holiday pay, or other amounts in the payments section.
- 8Submit the record to Service Canada, usually online, and give the employee their copy or access to view it.
Ask AI about this form
Get plain-language help understanding Record of Employment (ROE), Service Canada. General guidance only, not legal or tax advice.
Frequently asked questions
When must an employer issue an ROE?
An employer issues an ROE whenever an employee has an interruption of earnings, such as a layoff, leave, or resignation, within the timelines Service Canada sets.
Do I get a paper copy of my ROE?
Many employers file electronically, and in that case you can view your ROE through your My Service Canada Account instead of receiving a paper copy.
Why does the reason code matter?
The reason for issuing helps Service Canada decide an Employment Insurance claim, so it should accurately reflect why the work ended or paused.
Is this the official form?
This is a general helper. Always use the current official Record of Employment process from Service Canada when you issue or rely on one.