HR & recruiting
PDF & form tools for HR teams
Onboard employees, collect signed policies, and manage paperwork without printing. Fill, sign, merge and share HR documents free in the browser.
Common use cases
- ✓ Offer letters and employment agreements
- ✓ Onboarding packets and policy acknowledgements
- ✓ Tax and direct-deposit forms
- ✓ PTO and expense forms
Popular forms & templates
Example workflows
Onboarding a new hire
- 1Send the new hire a link to the offer letter and onboarding forms so they can fill them in online.
- 2They type their details, add a signature, and return the completed PDF — no printer needed.
- 3Merge the signed offer letter, policy acknowledgements, and tax forms into one packet for the employee file.
Collecting a signed policy update
- 1Turn the updated policy into a fillable PDF with an acknowledgement checkbox and signature field.
- 2Share it with the team and ask everyone to fill, sign, and return it.
- 3Merge the signed acknowledgements into a single PDF for your records.
Processing PTO or expense requests
- 1Keep a fillable PTO or expense-request template that employees can open and complete themselves.
- 2Once a request is approved, add an APPROVED stamp with the date before filing it.
- 3Compress and archive a batch of requests at the end of each pay period.
Getting started
- 1Pick the HR document you need — an offer letter, policy, or intake form — from your files.
- 2Open it with Make a PDF fillable if it doesn't already have fields, or Fill a PDF if it does.
- 3Add signature and date fields where the employee needs to sign and confirm.
- 4Share the file, then merge completed documents into one packet for the employee's record.
Compliance notes
E-signature validity for employment documents varies by province, state, and document type — check with your legal counsel or HR compliance advisor before relying on it for anything contested.
Retention requirements for payroll, tax, and employment records differ by jurisdiction; confirm how long your organization must keep signed forms.
This page is general information, not legal advice — for a specific onboarding, discipline, or termination situation, consult an employment lawyer.
Frequently asked questions
Can new hires sign documents online?
Yes — send a PDF, and they can fill and sign it in the browser, then download or return it, free.
Is an e-signature on an offer letter legally binding?
In many everyday situations, yes — but acceptance varies by jurisdiction and document type, so check with your HR compliance advisor for anything contested or high-stakes.
Can I reuse the same onboarding packet for every new hire?
Yes — once a document is fillable, you can send a fresh copy to each new hire and reuse the same template.
Free PDF & form tools for hr & recruiting
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