Vehicle Bill of Sale
A document that records the sale of a car, truck, or other vehicle between a seller and buyer.
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About Vehicle Bill of Sale
A Vehicle Bill of Sale records the sale and transfer of a car, truck, motorcycle, or similar vehicle from a seller to a buyer. It documents important details such as the vehicle identification number, odometer reading, and sale price, and it acts as a receipt for both parties.
This general template helps buyers and sellers capture the information most states ask for when registering or titling a vehicle. It also lets you note whether the sale is as is. It is not legal advice.
Most states require additional steps to transfer ownership, including signing over the title and completing an odometer disclosure. Some require the bill of sale to be notarized. Confirm the titling, registration, and disclosure rules with your state motor vehicle agency before completing the sale.
Who needs to complete it
- People selling a used car, truck, or motorcycle privately
- Buyers who need proof of purchase for registration
- Sellers who want to document an as is vehicle sale
- Anyone transferring ownership of a titled vehicle
- Private parties completing a motor vehicle transaction
How to fill out Vehicle Bill of Sale
- 1Enter the seller and buyer names and addresses.
- 2Record the vehicle details, including year, make, model, and vehicle identification number.
- 3Note the current odometer reading for the disclosure.
- 4State the sale price and the method of payment.
- 5Enter the date of sale and transfer.
- 6Indicate whether the vehicle is sold as is or with a warranty.
- 7Have both the seller and buyer sign and date, and notarize if your state requires it.
- 8Complete the title transfer and registration steps with your motor vehicle agency.
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Frequently asked questions
Do I need a bill of sale to register a vehicle?
Many states ask for a bill of sale along with the signed title to register a purchased vehicle. Requirements vary, so check with your state motor vehicle agency.
What is an odometer disclosure?
An odometer disclosure records the vehicle mileage at the time of sale. Federal and state rules require it for most vehicles to prevent mileage fraud.
Does a vehicle bill of sale need to be notarized?
Some states require notarization for a vehicle bill of sale, while others do not. Check your state rule before finalizing the sale.
Is this template accepted in my state?
This is a general template, not legal advice, and titling, notarization, and disclosure rules vary by state. Please confirm the requirements with your state motor vehicle agency before relying on it.