General Bill of Sale
A document that records the sale and transfer of personal property from a seller to a buyer.
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About General Bill of Sale
A General Bill of Sale is a document that records the sale of personal property, such as furniture, electronics, equipment, or livestock, from a seller to a buyer. It serves as a receipt and as proof that ownership has transferred, which protects both parties.
This general template captures the key details of the transaction, including the item description, price, and whether the item is sold as is. It is useful for private sales where no title document exists. It is not legal advice.
Some states require a bill of sale for certain items or ask that it be notarized, especially for higher value goods. For vehicles, boats, and other titled property, a specialized form is usually needed. Confirm any local requirements for the type of item being sold.
Who needs to complete it
- People selling used items privately
- Buyers who want proof of ownership and purchase
- Small businesses selling equipment or inventory
- Anyone transferring valuable personal property
- Sellers who want to document an as is sale
How to fill out General Bill of Sale
- 1Enter the seller and buyer names and addresses.
- 2Describe the item being sold, including make, model, or serial number if any.
- 3State the sale price and how payment was made.
- 4Note the date of sale and transfer of ownership.
- 5Indicate whether the item is sold as is or with any warranty.
- 6Add any other terms the parties agree to.
- 7Have both the seller and buyer sign and date the document.
- 8Give each party a copy for their records.
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Frequently asked questions
What does sold as is mean?
Sold as is means the buyer accepts the item in its current condition with no warranty from the seller. The buyer takes on the risk of any defects after the sale.
Does a bill of sale need to be notarized?
Notarization is not always required, but some states or high value transactions call for it. Notarizing can help prevent disputes about the sale later.
Do I use this for a car sale?
For vehicles, boats, and other titled property, use a specialized bill of sale and follow your state titling process. This general form is best for untitled personal property.
Is this valid in my state?
This is a general template, not legal advice, and requirements such as notarization or specific forms vary by state and item type. Please confirm the rules that apply where you live before relying on it.