Purchase order template
Order goods or services from a supplier with a clear, trackable form.
Opens a fillable version in your browser. Free, no account, nothing uploaded.
Fields in this form
- Purchase order number
- Date
- Buyer (your business)
- Supplier (vendor)
- Ship to address
- Items ordered
- Quantity
- Requested delivery date
- Authorized by
About the purchase order
A purchase order is a document a buyer sends a supplier to request goods or services. It lists what is being ordered, the quantities, and where it should be delivered.
This fillable template gives you a tidy layout you can complete on screen and send as a PDF, which is easier to track than an email or a phone order.
When you need it
- You are ordering stock or supplies from a vendor.
- You want a numbered record of what you ordered.
- A supplier asks for a purchase order before shipping.
Frequently asked questions
What is the point of a purchase order?
It gives the buyer and supplier a clear, numbered record of what was ordered, which helps avoid mix-ups and makes it easier to match against the invoice later.
How is a purchase order different from an invoice?
A buyer sends a purchase order to request goods. The supplier sends an invoice to ask for payment once the order is filled.
Do I need a purchase order for every order?
Not always, but they help for recurring orders, larger amounts, or anytime you want a clear paper trail.