Demand letter template
State a clear demand and a deadline before taking further steps.
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About Demand letter
A demand letter is a written request that asks another person or business to do something, such as pay money owed or fix a problem, by a set date. It lays out the facts, states what is being asked, and often notes what may happen if the matter is not resolved.
This page is a general template and a convenience for drafting, not legal advice, and for important matters consult a qualified professional in your jurisdiction. What you can demand and what steps follow vary by state and situation, so confirm your position before you send it.
Who needs to complete it
- People trying to recover money owed to them.
- Businesses following up on an unpaid invoice or a broken agreement.
- Anyone asking another party to fix a problem before taking further action.
- Someone who wants a dated written record of a request and a deadline.
How to fill out Demand letter
- 1Enter the date and your name and address as the sender.
- 2Enter the name and address of the person or business you are writing to.
- 3Describe the background clearly, including the facts and any agreement involved.
- 4State exactly what you are demanding, such as an amount to be paid or an action to be taken.
- 5Set a specific deadline by which you want the matter resolved.
- 6Note what you may do next if there is no response, keeping it factual.
- 7Ask for a written reply and give the best way to reach you.
- 8Review the letter, sign and date it, and keep a copy along with proof of how you sent it.
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Frequently asked questions
What is a demand letter for?
It is a written request that asks another party to pay or act by a set date, often as a step before further action. This page is a general template and a convenience, not legal advice, and for important matters consult a qualified professional in your jurisdiction.
Do I have to send a demand letter first?
Not always, but it often gives the other side a clear chance to resolve the matter and creates a record of your request. Whether it is required depends on your situation and area.
How should I send a demand letter?
Many people send it in a way that provides proof of delivery, such as a mail service with tracking, and keep a copy. That way you have a record of what was sent and when.
What should I avoid in a demand letter?
Keep it factual and clear, state what you want and the deadline, and avoid threats or claims you cannot back up. Get advice before sending if the matter is significant.