Resignation Letter Template
Resign from a job professionally with a clear notice date and a positive closing.
Opens a fillable version in your browser. Free, no account, and free to download. This is a helper, not the official form.
About Resignation Letter
A resignation letter is a written notice an employee gives to an employer to announce that they are leaving their job. It states the intention to resign, the last day of work, and often a brief thank you. It creates a formal record of the notice date, which matters for final pay and benefits.
A short, professional resignation letter helps preserve a good relationship with an employer and keeps the door open for references. It usually avoids negative details and focuses on the notice period and a smooth transition.
This is a general template, not an official form. Adjust the notice period and any details about transition or final duties to match your employment agreement and company policy.
Who needs to complete it
- Employees who are leaving a job and want to give formal notice
- Workers who need a record of their resignation date
- Anyone who wants to leave on good terms for future references
- Managers who require written notice under company policy
How to fill out Resignation Letter
- 1Enter the date you are submitting the letter.
- 2Enter your manager or employer name and company details.
- 3State clearly that you are resigning from your position.
- 4Include your job title and your intended last day of work.
- 5Add a brief thank you for the opportunity if you wish.
- 6Offer to help with the transition during your notice period.
- 7Close with a professional sign off.
- 8Sign the letter and keep a copy for your records.
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Frequently asked questions
How much notice should I give when resigning?
Two weeks is a common standard, but your employment agreement or company policy may specify a different period. Giving adequate notice helps preserve a good relationship and a smooth transition.
Do I need to explain why I am leaving?
You are generally not required to give a reason. Many people keep the letter brief and positive, focusing on the last day and offering to help with the transition.
Should I resign in person or in writing?
Telling your manager in person or by call first is often appreciated, followed by a written letter for the formal record. The letter documents your notice date.
Can I use this resignation letter template as is?
This is a general template and employment rules and notice requirements vary by state and by contract, so confirm your local requirements and your agreement before you rely on it.